Accountant and Administrative Officer (Lebanon)

Amideast/Lebanon is seeking a detail-oriented and highly organized Accounting & Administrative Officer to join its Finance, Administration & Human Resources team. The Accountant will be responsible for supporting the organization's financial operations through accurate accounting, cash management, payroll support, inventory control, procurement, and administrative functions while ensuring compliance with organizational policies and procedures.

The successful candidate will contribute to maintaining strong financial controls, supporting day-to-day office operations, and delivering excellent customer service to internal and external stakeholders.

Key Responsibilities

Financial Management & Accounting

• Review invoices for accuracy, proper authorization, and project allocation.
• Prepare payment vouchers and supporting documentation for approval and processing.
• Ensure timely payment of accounts payable and appropriate vendor communication.
• Maintain accurate financial records and accounting entries in the automated accounting system.
• Assist in preparing financial reports, bank reconciliations, and cash position reports.
• Allocate expenses accurately to projects and organizational cost centers.
• Ensure complete, accurate, and audit-ready documentation of all financial transactions.

Cash & Receivables Management

• Manage petty cash in accordance with Amideast policies and procedures.
• Process cash receipts and maintain accurate records of payments received.
• Reconcile daily receipts and deposits.
• Monitor accounts receivable and support collection efforts when necessary.
• Prepare and process bank deposits.

Payroll & Compliance Support

• Support payroll activities, including timesheet monitoring and verification.
• Assist with monthly transportation allowance calculations and payments.
• Prepare and submit NSSF reports and contributions.
• Support compliance processes, including employee, consultant, vendor, and subcontractor vetting requirements.

Inventory & Procurement

• Maintain accurate inventories of books, resale items, and fixed assets.
• Conduct regular inventory counts and reconcile inventory records.
• Monitor stock levels and coordinate replenishment orders.
• Assist with procurement of office supplies, services, and operational needs.
• Track costs associated with imported materials, including shipping and customs expenses.

Administrative & Facilities Support

• Support office administration and facilities management activities.
• Coordinate with public and private service providers, including security, cleaning, utilities, and postal services.
• Manage incoming and outgoing mail distribution.
• Assist in maintaining a safe, secure, and professional office environment.

Customer Service

• Provide front-desk and customer support coverage when needed.
• Welcome visitors and respond to inquiries professionally and courteously.
• Direct customers to appropriate programs and services.
• Support timely resolution of customer concerns and complaints.

Team Contribution

• Collaborate effectively with colleagues across departments.
• Support special projects and organizational initiatives as assigned.
• Identify opportunities to improve processes and service delivery.
• Promote Amideast's values through professionalism, integrity, and excellent customer service.

Qualifications & Experience

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Minimum of 2-3 years of relevant accounting and administrative experience.
• Strong understanding of accounting principles and financial controls.
• Experience with accounting software and Microsoft Office applications, particularly Excel.
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal skills.
• Ability to manage multiple priorities and meet deadlines.
• Fluency in English and Arabic is preferred.

Core Competencies

• Accuracy and attention to detail
• Integrity and confidentiality
• Financial analysis and reporting
• Customer service orientation
• Problem-solving skills
• Teamwork and collaboration
• Time management and organization