Amideast is a leading American non-profit organization engaged in international education, training and development activities in the Middle East and North Africa.
Founded in 1951, Amideast in its early years focused on promoting U.S. study to students in the MENA region and managing U.S. scholarships and exchanges such as the flagship Fulbright Foreign Student Program.
Location:
Tunisia - Tunis | Address:
Tunis, | Job Type:
Full-Time | Posting Date:
03/25/2026 |
POSITION DESCRIPTION
The HR & Operations Officer manages the large book inventory for all Amideast offices in Tunisia, as well as providing back-up support to the HR & Operations team. The HR & Operations Officer maintains exclusive access and control of the book and office supply inventory room and is responsible for ensuring that stocks are maintained at appropriate levels. The role works closely with the Customer Service and English Language Departments to ensure that books are available for all scheduled public and contract classes and is responsible for ensuring students receive the correct textbooks for their classes. This position also communicates regularly with the HR team and the Accounting & Finance Department to confirm all book sales and expenses are properly recorded in the accounting system and stock levels are not excessive.
RESPONSIBILITIES
Human Resources
- Coordinate the new expatriate staff’s temporary lodging upon arrival
- Assist new expatriate staff in obtaining all documentation required by the Tunisian authorities, including work permits and carte de sejour
- Liaise with the English Language and Finance departments to ensure the adjunct teachers’ monthly payments
- Prepare and follows up on all staff and visitors’ badges
Books Inventory
- Maintain the inventory room in a well-organized and secure manner
- Use historical data and sales forecasts to determine appropriate stock levels according to best practices
- Inform the Sr. HR & Operations Officer when any given book has gone below the level that triggers a new order
- Manage all incoming book deliveries and stocks shelves making sure that all new deliveries are complete and accounted for
- Reports to the Senior HR & Operations Officer any books missing from an order so that there is reconciliation with the original bill and to ensure a future order includes books that have not yet been received
- Maintain records of type, quantity, and value of material stocked in the book room
- Verify all ISBN numbers and communicates any changes to relevant parties
- Share daily book sales report with the Accounting & Finance Department
- Conduct a monthly physical count and send the update to Procurement, Finance Department, and HQ teams
- Conduct an annual physical count with a third-party auditor
- Track day-to-day movement of all books using a systematic approach approved by Procurement and Accounting
- Provide enrolled students with the appropriate books for their classes upon receipt of a book voucher
- Send books to contract sites, Sousse office, and Lac II office using TPS service or other means
Assets Inventory
- Develop and maintain the Tunisia field office assets inventory by tracking all equipment and furniture in Tunis, Sousse, and Lac II offices
- Update the assets inventory regularly
Archive Room
- Maintain the archive room in a well-organized manner and coordinate with the heads of departments and Country Director on any document destruction with respect to the internal policies and local legislation
Procurement
- Constantly control the office needs and alert the Sr. HR & Operations Officer when additional supplies are needed
- Receive and check ordered goods to ensure they meet required specifications and are received in a timely manner
- Assist the Sr. HR & Operations Officer with procurement needs for grant and donor-funded projects, i.e. organize the needed logistics, buy insurance for participants, prepare the needed materials, etc.
- Run online research for new vendors when needed
- Follow up on the transportation monthly spreadsheet and coordinate with the different departments on the right project codes.
- Operate as the focal point with the private Taxi company and ensure monthly follow-up on the invoice
Facilities
- Ensure accurate follow up on facilities issues and coordinate with appropriate contractors regarding maintenance
- Make a bi-weekly inspection of the Tunis office building to follow up on the office cleanliness and make sure equipment is functioning appropriately
- Submit regular reports to Sr. HR & Operations Officer about any facilities issues and suggestions for the future
- Supervise the work of the security team and report any issues to the Director of HR & Operations
- Regular follow up on the utilities bills for Tunis and Lac Offices
- Coordinate with the Finance team on the facilities bills payments
Mail
- Ensure mail to HQ and other field offices when needed and follow up on sent items
- Follow up on any customs notices received and route accordingly
- Follow up on the reception of the office mail and make sure the mail goes to the right departments
- Check the mail invoice and add the right project coding before sharing it with the Finance department
- Liaise with the mail service provider “Courex” on mailing requests
QUALIFICATIONS AND SKILLS
Required:
- Bachelor’s Degree, preferably in business management, logistics, accounting, or related field
- At least 1 to 2 years’ professional experience in a similar position, with similar levels of responsibility
- Experience using inventory management software is a plus
- Written and spoken efficiency in English, as well as French and Arabic fluency
- Strong computer skills, particularly Microsoft Excel
- Demonstrated capacity to work independently
- Excellent time management skills and the ability to confidently manage a variety of tasks
- Highly organized, with demonstrated attention to detail and accuracy
- Discretion and professionalism regarding all Amideast proprietary services and activities
WORK ENVIRONMENT
The incumbent in this position will work in a professional office environment and will utilize the following equipment when working from the corporate office:
- Computer (laptop or desktop)
- Printer/Photocopier/Scanner/Fax
The physical demands and work environment that have been described are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
This position description is an overview of the major functions and requirements of this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of the position; the Employee’s Manager may assign other duties as related or as otherwise deemed appropriate and necessary within the general scope, without the need for additional compensation.
Amideast is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law.
Positions that involve interaction with children will be required to read, acknowledge, and comply with and attend special training in accordance with the Child Protection and Safeguarding policy. All Amideast representatives must comply with the Code of Conduct and all applicable organizational policies which include but are not limited to, Anti-Human Trafficking and Prevention of Sexual Exploita
