Location:
Egypt - Cairo | Address:
Cairo, | Job Type:
Full-Time | Posting Date:
02/16/2026 |
COMPANY DESCRIPTION
Established in 1951, Amideast is an American nonprofit organization dedicated to creating hope, opportunity, and mutual understanding among people in the Middle East, North Africa, and United States through life-changing opportunities for education and cultural exchanges. Working with local, regional, and international partners, we provide programs and services that improve educational opportunity and quality, expand access to U.S. study, empower youth and women, strengthen local institutions, and develop language and professional skills for success in the global economy. Headquartered in Washington, D.C., Amideast operates offices in 11 countries in the MENA region. For more information, visit us at www.amideast.org.
POSITION DESCRIPTION
The Program Lead at Amideast/Egypt is responsible for managing the English language portfolio, including fee-for-service courses, public classes, and corporate clients in Egypt office
This role encompasses the oversight of the English language grant portfolio and ensuring the quality of all English language offerings.
Key responsibilities include:
- EL Programs Management: Overseeing the delivery and quality of EL classes, including test prep and corporate training for all participants, ensuring compliance with donor agreements and M&E plans.
- Logistical Coordination: Developing and monitoring timelines, coordinating logistical activities, and reporting any delays to the English Language Program Manager.
- Supervision and Reporting: Supervising program specialists, assistants and interns, developing required reports, and ensuring the maintenance and updates of departmental files.
- Collaboration: Working closely with staff in Amideast’s Alexandria office, the Regional Director of English Language Programs, the Regional Monitoring and Evaluation Director, and other department staff.
- Relationship Building: Establishing and enhancing relationships with participants, partners, and other departments across all locations.
- Support for Various Projects: Assisting in different projects across departments based on business needs.
Responsibilities:
1-Grants Projects Programmatic Responsibilities (including and not limited to).
- Lead on EL Grant projects’ implementation and report issues to English Language & Training Programs Manager when needed.
- Develop and maintain program timeline with clear milestones.
- Develop and maintain specifically prescribed documents as per donor’s contract/work plan
- Cascade EL goals to staff and ensure their understanding and follow up on the progress on goals achieving.
- Prepare outreach plan in cooperation with marketing, monitors implementation, and progress in outreach phase.
- Responsible for the preparation of evaluation and assessment tools
- Responsible for reviewing all procurement requests prior EL & Training Programs Manager Approval
- Provide information and updates to EL Program Manager on staff performance, department performance, expenses, and issues
- Lead new initiatives aiming at developing department business
- Serve as main point of contact with EL programs’ grant clients, regarding the program’s implementation
- Liaise with Finance, Sales, Marketing, Admin and customer Service departments for operational updates
- Prepare RFPs for grants’ procurement and follows up with Admin throughout the procurement process
- Participate in meetings with other departments to solve problems and facilitate workflow.
- Troubleshoot operations problems if beyond Program Specialist/Assistant authority.
- Review teachers’ time sheets and prepare cash advance requests before submitting to EL Program Manager to approve
- Set and follow up on work plan for the EL Program Assistants
- Coordinate with the Senior Academic Coordinator and update him/her on teacher performance
- Inform Senior Academic Coordinator of teacher needs and future requirements to ensure timely hiring and availability of teachers
- Conduct monthly meetings to discuss department monthly work plan for grant projects
- Orient, mentor and provide appraisal for new staff in probation
- Participate in English Language Department annual performance appraisal
2-Other Programmatic Responsibilities
Communication and Coordination:
- Establish and manage communication groups (e.g., via email, messaging platforms) to facilitate seamless interaction between teachers and participants.
- Ensure all stakeholders are informed and aligned on program updates, schedules, and requirements.
Placement Testing and Grouping:
- Administer placement tests (PT) to assess participants' skill levels and determine appropriate class placements.
- Group participants into classes based on their placement test results and distribute them accordingly.
Scheduling and Classroom Management:
- Develop and maintain a detailed schedule for classes, ensuring alignment with classroom availability and teacher schedules.
- Oversee the orientation and training of new English language programs staff, trainers, interns, and teachers.
- Oversee the implementation of professional development activities based on annual developmental plan for English instructors.
- Assign teachers to classes based on their availability and expertise.
- Monitor and manage classroom allocations to avoid conflicts and ensure smooth operations.
- Contribute to the development and achievement of annual strategic objectives and KPIs for the EL Department.
- Contribute to the expansion of EL business through the provision of client details, possible leads, and innovative ideas.
Attendance and Performance Tracking:
- Track and record attendance for both teachers and participants on a regular basis.
- Open and manage online quizzes, track participants' performance, and ensure marks are recorded accurately.
- Follow up with participants and teachers regarding attendance issues or performance concerns.
Certification and Reporting:
- Coordinate with the administration department to create and distribute certificates for participants upon course completion.
- Provide customers with regular attendance and technical reports as required.
- Conduct surveys with clients and participants to gather feedback and improve program quality.
Proposal Development and Planning:
- Write technical and financial proposals for donors, ensuring alignment with program goals and donor requirements.
- Develop a detailed timeline and Monitoring, Evaluation, Accountability, and Learning (MEAL) plan for the program.
- Create and manage budget draw-downs, ensuring accurate financial tracking and reporting.
Administrative and Financial Tasks:
- Update the program tracker sheet weekly to reflect progress, attendance, and other key metrics.
- Monitor team attendance and availability, ensuring adequate coverage for all running classes.
- Issue and share invoices for corporate clients with the finance department for timely collection.
Additional Responsibilities:
- Ensure all program activities are aligned with organizational policies and donor requirements.
- Address any technical or logistical issues that arise during the program.
- Maintain clear and organised records of all program-related activities, including attendance, performance, and financial data.
- Provide regular updates to stakeholders on program progress and any challenges encountered.
- Finalize the certifications for Alex office by cooperation with the Grants department.
- Observe evening classes
Reporting Responsibilities
- Responsible for review and follow up of projects' financial status and reporting in monthly financial review
- Responsible for updating grant tracker sheet with activities, MEAL, and payments
- Responsible for creating regular reporting to donors as per-decided milestones/work plan
- Responsible for reporting on grant budget draw down tracker to ensure spending is aligned with annual budget.
- Prepare Monthly Financial review for all service for fee projects and provide analysis for identified issues.
- Prepare and submit reports regarding EL activities to EL and Training Program Manager, Senior leadership Team.
- Prepare historical comparative analysis for EL Department enrolment numbers and statistics.
Staff Management Responsibilities
- Participate in the selection of staff and orient and train staff under the incumbent’s purview
- Maintain an engaging work environment through continuous staff coaching, training, and development to ensure a high level of productivity, motivation, and retention
- Responsible for the review of the annual independent contractor's process with the EL team and HR department
Qualifications and Skills
Required
- Bachelor’s degree and five years of related project management experience
- Native speaker level fluency in spoken and written English
- Fluent in Arabic
- Excellent oral and written communication and interpersonal skills
- Demonstrative creativity and initiative
- Ability to organize and maintain large amounts of detailed information
- Ability to multi-task and prioritize responsibilities
- Ability to work independently and accept responsibility
- Excellent computer literacy in MS Office
Preferred
- Undergraduate or graduate degree from a U.S. or Canadian university.
- Spoken and written fluency in Arabic
- Graduate degree in Education, business, or another relevant field.
- Experience administering Egyptian and/or U.S. education and exchange activities.
- Managerial experience.
- Excellent written Arabic.
- Additional professional credentials such as Project Management Professional Certification (PMP), or Project Management for Development (PMD Pro) certification
- TOEIC score of 900 or equivalent.
The physical demands and work environment that have been described is representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
This position description is an overview of the major functions and requirements of this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of the position; the Employee’s Manager may assign other duties as related or as otherwise deemed appropriate and necessary within the general scope, without the need for additional compensation.
Amideast is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law.
Positions that involve interaction with children will be required to read, acknowledge, and comply with and attend special training in accordance with the Child Protection and Safeguarding policy. All Amideast representatives must comply with the Code of Conduct and all applicable organizational policies which include but are not limited to, Anti-Human Trafficking and Prevention of Sexual Exploitation and Abuse.
