Student Financial Services Officer - Fulbright

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Location: Headquarters - Washington, DC, USA

Address: Washington, DC

Job Type: Full-Time

Posting Date: 06/03/2025

COMPANY DESCRIPTION
An American non-profit organization established in 1951 and headquartered in Washington, D.C., with country offices and programs in the Middle East and North Africa region and beyond. Amideast provides transformational education, training, testing, and exchanges that enable individuals, companies, and international partners to better address 21st-century challenges at home and abroad. For more information, visit us at www.amideast.org.

POSITION DESCRIPTION
This position is responsible for supporting the financial administration of Fulbright Program participant awards and overall project financial management and reporting.

RESPONSIBILITIES

• Monitor, track, and create payment vouchers for scholarship students, universities, and alumni grant recipients
• Liaise with university billing contacts to troubleshoot student account issues
• Review recurring student monthly allowance payments for errors and liaise with Accounting regarding delays, holds, and other payment issues
• Coordinate with Accounting to set up new student IDs and project numbers
• Maintain a calendar year workplan and timeline of the student tax process in collaboration with the student tax services provider (Sprintax) and Amideast Accounting
• Serve as point of contact for Sprintax, program participants, and other partners in student tax-related matters
• Understand the student general tax preparation process and communicate it to staff and program participants
• Collect and process participant SSNs, ITINs, W-8BEN, and power of attorney forms as necessary
• Process participant tax refund checks and eligible state tax reimbursements
• Reconcile credit card logs and ensure the completeness and correctness of log information
• Assist Director in reviewing financial reports as needed
• Assist Director in creating and reviewing client quarterly financial reports
• Assist Director in compiling relevant sections of proposals and bids
• Other duties as assigned

QUALIFICATIONS AND SKILLS
Required

• Bachelor’s degree
• Two (2) years related professional experience
• Demonstrated ability to be proactive, resourceful, and collaborative in a team environment
• Demonstrated proficiency in Microsoft Office suite, especially in Excel and Word
• Strong attention to detail
• Excellent problem-solving skills
• Excellent oral and written communication skills

Preferred

• Experience using Deltek Costpoint

 

WORK ENVIRONMENT

The incumbent will work in a professional office environment and will utilize the following equipment when working from the corporate office or remote home office (hybrid):

• Computer (laptop or desktop)
• Printer/Photocopier/Scanner/Fax
• Telephone

The physical demands and work environment that have been described are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act.

This position description is an overview of the major functions and requirements of this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of the position; the Employee’s Manager may assign other duties as related or as otherwise deemed appropriate and necessary within the general scope, without the need for additional compensation.

Amideast is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Positions that involve interaction with children will be required to read, acknowledge, and comply with and attend special training in accordance with the Child Protection and Safeguarding policy. All Amideast representatives must comply with the Code of Conduct and all applicable organizational policies which include but are not limited to, Anti-Human Trafficking and Prevention of Sexual Exploitation and Abuse.