Student Financial Services Officer, Fulbright

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Location: Headquarters - Washington, DC, USA

Address: Washington, DC

Job Type: Full-Time

Posting Date: 01/07/2025

COMPANY DESCRIPTION:
Established in 1951, Amideast is an American nonprofit organization dedicated to creating hope, opportunity, and mutual understanding among people in the Middle East, North Africa, and United States through life-changing opportunities for education and cultural exchanges. Working with local, regional, and international partners, we provide programs and services that improve educational opportunity and quality, expand access to U.S. study, empower youth and women, strengthen local institutions, and develop language and professional skills for success in the global economy. Headquartered in Washington, D.C., Amideast operates offices in 11 countries in the MENA region. For more information, visit us at www.amideast.org.

POSITION DESCRIPTION:
This position is responsible for supporting the financial administration of Fulbright Program participant awards and overall project financial management and reporting.

SALARY: $57,400 per year, payable bi-weekly.
LOCATION: Position is based in our Washington, DC office. We currently work a hybrid schedule that will require two days per week (Tuesday, Thursday) in the office. 

RESPONSIBILITIES:
• Monitor, track, and create payment vouchers for scholarship students, universities, and alumni grant recipients
• Liaise with university billing contacts to troubleshoot student account issues
• Review recurring student monthly allowance payments for errors and liaise with Accounting regarding delays, holds and other payment issues
• Coordinate with Accounting to set up new student IDs and project numbers
• Maintain a calendar year workplan and timeline of the student tax process in collaboration with the student tax services provider (Sprintax) and Amideast Accounting
• Serve as point of contact for Sprintax, program participants, and other partners in student tax-related matters
• Understand the student general tax preparation process and communicate it to staff and program participants
• Collect and process participant SSNs, ITINs, W-8BEN, and power of attorney forms as necessary
• Process participant tax refund checks and eligible state tax reimbursements
• Reconcile credit card logs and ensure the completeness and correctness of log information
• Assist Director in reviewing financial reports as needed
• Assist Director in creating and reviewing ad-hoc and client quarterly financial reports
• Other duties as assigned

QUALIFICATIONS AND SKILLS:
Required
• Bachelor’s degree and minimum 2 years related experience
• Demonstrated ability to be proactive, resourceful, and collaborate in a team environment
• Demonstrated proficiency in Microsoft Office suite, especially in Excel and Word
• Strong attention to detail
• Excellent problem-solving skills
• Excellent oral and written communication skills

Preferred
• Experience using Deltek Costpoint or similar software

WORK ENVIRONMENT:
The incumbent will work in a professional office environment and will utilize the following equipment when working from the corporate office or remote home office (hybrid):
Computer (laptop or desktop)
Printer/Photocopier/Scanner/Fax
Telephone

The physical demands and work environment that have been described are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act.

This position description is an overview of the major functions and requirements of this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of the position; the Employee’s Manager may assign other duties as related or as otherwise deemed appropriate and necessary within the general scope, without the need for additional compensation.

Amideast is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Positions that involve interaction with children will be required to read, acknowledge, and comply with and attend special training in accordance with the Child Protection and Safeguarding policy. All Amideast representatives must comply with the Code of Conduct and all applicable organizational policies which include but are not limited to, Anti-Human Trafficking and Prevention of Sexual Exploitation and Abuse.