Grants Assistant (Egypt)

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Location: Egypt - Alexandria

Address: Alexandria,

Job Type: Full-Time

Posting Date: 10/15/2024

COMPANY DESCRIPTION

 Established in 1951, Amideast is an American nonprofit organization dedicated to creating hope, opportunity, and mutual understanding among people in the Middle East, North Africa, and United States through life-changing opportunities for education and cultural exchanges. Working with local, regional, and international partners, we provide programs and services that improve educational opportunity and quality, expand access to U.S. study, empower youth and women, strengthen local institutions, and develop language and professional skills for success in the global economy. Headquartered in Washington, D.C., Amideast operates offices in 11 countries in the MENA region. For more information, visit us at ww.amideast.org.

POSITION DESCRIPTION

The Grants Assistant provides direct administrative support to the English Language Department focusing on grant projects. The Grants Assistant supports in ensuring overall quality of programs by ensuring timely and accurate program activities, services, and reporting throughout the duration of the program. S/he coordinates all logistical activity and reports to the English Language Senior Manager (ELSM) on any delays.  

The Grants Assistant is also responsible for updating all department files and uploading it on the shared drive. S/he follows up directly with the students and reports any issues or concerns to the direct manager. The Grants Assistant may also be requested to support in other projects, if needed.

 RESPONSIBILITIES

Tasks and responsibilities for this position include, but are not limited to, the following:

Programmatic Tasks 

• Develop, maintain, and report on program timelines and other prescribed documents
• Report on sessions delivered and student attendance
• Share satisfaction survey with the students and report on outcome
• Coordinate agreed upon classes and trainings
• Attend all online sessions to support trainer/instructor if needed and observe the sessions when applicable
• Follow-up with instructors on instructional hours for various programs/trainings and report findings
• Relaying participant and clients’ inquiries, comments, complaints, and suggestions to the ELSM
• Conduct information sessions for various programs when needed
• Communicate regularly via email, WhatsApp, and telephone with participants to provide updated information about program/training components, contents and arrangements
• Oversee programs WhatsApp groups to ensure accurate and timely information is shared with all participants if applicable 
• Respond to inquiries from students and instructors/trainers
• Assist in organizing and reviewing pay sheet documents for trainers and instructors
• Schedule online sessions on Zoom by checking availability and assigning accounts to instructors and sending links to participants
• Participate in meetings with other departments to solve problems and facilitate workflow
• Troubleshoot operations problems to ELSM

Administrative & Logistics Tasks

• Provide all administrative and operational support to successfully conduct programs and activities
• Provide administrative and logistical support for training accommodations and travel arrangements along with other administrative tasks for students and instructors of the program
• Handle procurement specifically travel, transportation, material, and other supplies for programs/trainings
• Prepare procurement requests and follow up with Admin throughout the procurement process
• Review teachers’ timesheets and prepare cash advance requests before submitting to ELSM to approve
• Assist with other projects when needed


QUALIFICATIONS AND SKILLS

Required
• Bachelor’s degree  
• 1+ year of work experience 
• Knowledge of or experience in development programs  
• Excellent professional communication skills (written and oral
• Excellent command of MS Office, especially Word, Excel, and PowerPoint

Preferred
• Very good organizational skills
• Ability to multi-task, and work both as a team and independently 
• Ability to work under pressure 
• Detail-oriented 
• TOEIC score of 700 minimum or equivalent 
• Excellent command of Arabic (written and oral) 

WORK ENVIRONMENT
The incumbent in this position will work in a professional office environment and will utilize the following equipment when working from the corporate office or remote home office (either on a temporary or hybrid basis) 

• Computer (laptop or desktop)
• Printer/Photocopier/Scanner/Fax
• Telephone

WORK CONDITIONS
• Occasional work during the weekends (25%) 
• Occasional travel (10%) 

The physical demands and work environment that have been described is representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position description is an overview of the major functions and requirements of this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of the position; the Employee’s Manager may assign other duties as related or as otherwise deemed appropriate and necessary within the general scope, without the need for additional compensation.

Amideast is an equal opportunity employer and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by law.

Positions that involve interaction with children will be required to read, acknowledge, and comply with and attend special training in accordance with the Child Protection and Safeguarding policy. All Amideast representatives must comply with the Code of Conduct and all applicable organizational policies which include but are not limited to, Anti-Human Trafficking and Prevention of Sexual Exploitation and Abuse.